Please find below a standard privacy policy for the Med4Nexus Exhibition & Summit.

Privacy Policy for Med4Nexus Exhibition & Summit

Last Updated: September 9, 2025

This Privacy Policy describes how GE Events, and its affiliates (collectively, “we,” “us,” or “our”) collect, use, and share your personal information when you register for, attend, or interact with the Med4Nexus Exhibition & Summit (the “Event”).

We are committed to protecting your privacy and handling your data in a transparent and secure manner. This policy outlines our practices in compliance with applicable data protection laws.

1. Information We Collect

We collect personal information that you provide to us directly, as well as information that is automatically collected when you interact with our website or services related to the Event.

  • Information you provide to us:
    • Registration and Profile Information: When you register for the Event, we may collect your name, job title, company name, professional email address, phone number, and mailing address.
    • Payment Information: If you purchase a ticket or a sponsorship package, we will collect payment information, such as credit card details, which are processed securely through a third-party payment processor. We do not store your full payment information.
    • Communication Data: When you communicate with us via email, phone, or through our website, we may collect the content of your communications and our responses.
    • Surveys and Feedback: We may collect information you provide in surveys or feedback forms about the Event.
    • Special Categories of Data: In some cases, we may ask for information such as dietary requirements or accessibility needs to ensure your comfortable participation in the Event. Providing this information is voluntary.
  • Information we collect automatically:
    • Usage Data: When you visit our website, we may collect information about your interactions, such as your IP address, browser type, device information, and the pages you visited.
    • Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience, analyze website traffic, and remember your preferences.

2. How We Use Your Information

We use your personal information for the following purposes:

  • To Manage Event Registration and Participation: To process your registration, provide you with access to the Event, and send you important updates, logistical details, and information about speakers and sessions.
  • To Facilitate Networking: To create and manage your attendee profile, which may be shared with other attendees, sponsors, and exhibitors through the Event’s official networking platform or directory, to help you connect and network with other professionals.
  • To Improve the Event: To analyze attendee demographics, feedback, and behavior to improve future events and tailor our offerings to your interests.
  • To Send Marketing Communications: With your consent, we may use your information to send you marketing communications about future events, products, and services from us or our partners. You can opt out of these communications at any time.
  • For Business and Operational Purposes: To comply with legal obligations, enforce our terms and conditions, and protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or others.

3. How We Share Your Information

We may share your personal information with the following third parties:

  • Legal and Regulatory Authorities: We may disclose your information if required by law or in response to valid requests by public authorities (e.g., a court or a government agency).

4. Your Data Protection Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

  • Right to Access: You have the right to request a copy of the personal information we hold about you.
  • Right to Rectification: You have the right to request that we correct any inaccurate or incomplete information.
  • Right to Erasure (Right to be Forgotten): You have the right to request the deletion of your personal information under certain circumstances.
  • Right to Object: You have the right to object to the processing of your personal information for marketing purposes or other legitimate interests.
  • Right to Restriction of Processing: You have the right to request that we restrict the processing of your information under certain circumstances.
  • Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
  • Right to Withdraw Consent: If we are processing your information based on your consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the contact information provided below.

5. Data Security

We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, use, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your data, we cannot guarantee its absolute security.

6. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new policy on our website and updating the “Last Updated” date at the top. We encourage you to review this policy periodically.

7. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

GE Events (A division of Global Engage Limited UK)
The Kidlington Centre, Kidlington, Oxfordshire, OX5 2DL, United Kingdom
e: s.beary@med4nexus.com